Altona Mining Limited ("Company")
1. Role of the Board
The role of the Board is to provide leadership for and supervision of the Company’s senior management. The Board provides the strategic direction to the Company and regularly measures the progression by senior management towards achievement of that strategic position.
2. Role of Senior Management
Those who have the opportunity to materially influence the integrity, strategy and operation of the Company and its financial performance are considered to be part of senior management.
The role of senior management is to progress towards achieving the strategic objectives provided by the Board. In particular, the Chief Executive Officer, or equivalent, is responsible for the day-to-day activities of the Company in advancing the strategic objectives.
3. Responsibilities of the Board
The Board is collectively responsible for promoting the success of the Company by:
The Board may not delegate its overall responsibility for the matters listed above. However, it may delegate to senior management the responsibility of the day-to-day activities in fulfilling the Board's responsibility provided those matters do not exceed the Materiality Threshold as defined below.
Directors are encouraged to request information from senior executives where they consider such information necessary to make informed decisions.
The Board must convene regular meetings with such frequency as is sufficient to appropriately discharge its responsibilities.
4. Materiality Threshold
The Board has agreed on the following guidelines for assessing the materiality of matters:
Materiality – Quantitative
Balance sheet items Balance sheet items are material if they have a value of more than 5% of pro-forma net asset.
Profit and loss items
Profit and loss items are material if they will have an impact on the current year operating result of 10% or more.
Materiality – Qualitative
Items are also material if:
Contracts will be considered material if:
Any matter which falls within the above guidelines is a matter which triggers the materiality threshold ("Materiality Threshold")
5. Statement of Position or Authority
The division of responsibilities between the Chairperson, the lead independent director, if any, and the Managing Director is set out below.
6. Responsibilities of the Chairperson
The Chairperson is responsible for leadership of the Board, for the efficient organisation and conduct of the Board's function and for the briefing of all directors in relation to issues arising at Board meetings. The Chairperson also has a role in shareholder communication and arranging Board performance evaluation. The Chairperson should facilitate the effective contribution of all directors and promote constructive and respectful relations between directors and between board and senior management.
Any other position which the Chairperson may hold either inside or outside the Company should not hinder the effective performance of the Chairperson in carrying out their role as Chairperson of the Company.
7. Responsibilities of the Lead Independent Director
Where the Chairperson is not an independent director, a lead independent director will be appointed. The lead independent director will take over the role of the Chairperson when the Chairperson is unable to act in that capacity as a result of their lack of independence.
8. Responsibilities of the Managing Director
The Managing Director is responsible for running the affairs of the Company under delegated authority from the Board and to implement the policies and strategy set by the Board. In carrying out their responsibilities the Managing Director must report to the Board in a timely manner on those matters included in the Company's risk profile, all relevant operational matters and any other matter that is likely to have to fall within the Materiality Threshold.
All reports to the Board must present a true and fair view of the Company’s financial condition and operational results.
The Managing Director is also responsible for appointing and, where appropriate, removing senior executives, including the Chief Financial Officer and the Company Secretary, with the approval of the Board. The Managing Director is responsible for evaluating the performance of senior executives.
9. Responsibilities of Non-Executive and/or Independent Directors
The Board determines whether each of the non-executive directors of the Company is independent on a regular basis in accordance with its Policy on Assessing the Independence of Directors. The Board recognises the importance of the appropriate balance between independent and non-independent representation on the Board. In making this determination, the Board takes into account the skills and experience required, in the context of the Company's operations and activities.
The independent directors may meet without other directors present, if appropriate.
The non-executive directors may meet without senior management present at times scheduled from time to time. Such meetings may be facilitated by the Chairperson or the lead independent director, as appropriate.
10. Directors and Officers
Individual directors should devote the necessary time to their role. All directors should consider the number and nature of their directorships and calls on their time from other commitments.
Directors and officers of the Company should be aware of their legal obligations, some of which are set out in the Overview of Duties Imposed on Directors of Public Companies.
11. Responsibilities of Senior Management
Senior Management is responsible for supporting the Managing Director and to assist the Managing Director in the running of the general operations and financial business of the Company, in accordance with the delegated authority of the Board.
Senior Management is responsible for reporting all matters which fall within the Materiality Threshold at first instance to the Managing Director or, if the matter concerns the Managing Director, then directly to the Chairperson or the lead independent director, as appropriate.
12. Policy on Independent Profesional Advice
The Board acknowledges the need for independent judgement on all Board decisions, irrespective of each individual director's independence.
To assist directors with independent judgement, it is the Board's Policy that if a director considers it necessary to obtain independent professional advice to properly discharge the responsibility of their office as a director then, provided the director first obtains approval for incurring such expense from the Chairperson, the Company will pay the reasonable expenses associated with obtaining such advice.